General information

Information for grant managers - recruitment planning

A scholarship planned in some grant/project programs may be paid as a doctoral scholarship to a doctoral student of the UR Doctoral School accepted for the grant.

Recruitment for these places takes place separately from the basic recruitment to the Doctoral School, i.e. the candidate must pass the recruitment process to the UR Doctoral School and the recruitment process for the grant. Recruitment procedures for grants take place according to individual schedules, before or during the basic recruitment to the UR Doctoral School.

 

Competition procedure

  1. The competition for the admission of a doctoral student and financing a doctoral scholarship under the grant/project is run on the basis of:
    • regulations related to the source of funding (e.g. rules of NCN competitions) and
    • the Resolution of the Senate of the University of Rzeszów on the rules and procedure of admissions to the Doctoral School at the University of Rzeszów.
  2. The competition for financing the doctoral scholarship under the grant is run at the request and in consultation with the manager of the grant. The head contacts the secretary’s office of the Doctoral School (szkoladoktorska@ur.edu.pl, (tel.no. +48 17 872 1207), determines the details including those related to the scholarship and provides:
    • a competition announcement in Polish and English (should also be sent by e-mail in editable form):
      • in Polish: competition announcement – template
      • in English: PhD call for applications – form
    • an application for the appointment of a recruitment committee: appointment of a recruitment committee for a grant – application form

Academic Scholarship vs. Doctoral Scholarship

  1. If the rules of the grant competition or program/undertaking provide for the possibility of covering the costs of the doctoral scholarship, then the payment of the doctoral scholarship from the grant funds intended for the academic scholarship should be considered acceptable.
  2. Some of the competitions (e.g. OPUS, SONATA BIS) allow you to apply for an academic scholarship. This scholarship is intended for doctoral students, i.e. for people who are already in a doctoral school. In order to accept a new doctoral student on this basis, this academic scholarship should be considered a doctoral scholarship. The NCN allows for such a solution.
  3. It should be noted, however, that scholarships received directly by a doctoral student, whose rules do not allow the payment of a doctoral scholarship from funds granted as part of a given task (e.g. in the ETIUDA call), cannot replace a doctoral scholarship. Thus, it should be assumed that doctoral scholarships – in the case of doctoral students who attend a doctoral school – and the above-mentioned scholarships which are of an academic/scientific nature  and other scholarships received by the doctoral student directly from other entities will accumulate.
  4. In the case of funds from other sources, it is necessary to ensure that the procedure for recognizing an academic scholarship as a doctoral scholarship is not prohibited.
  5. The doctoral scholarship is tax-free, but regardless of the source of its funding, it is covered by compulsory pension and accident insurance, which means that the amount of the scholarship paid to the doctoral student will be reduced by these contributions.

 

Doctoral Scholarship

  1. When planning a doctoral scholarship in the prepared grant project, it should be remembered that the scholarship at the Doctoral School is subject to mandatory ZUS (Social Insurance Institution) contributions; a doctoral student is entitled to the scholarship for 4 years and amounts to at least:
    • for the first two years, 37% of the professor's salary - up to the month in which the midterm evaluation was carried out (midterm evaluation is carried out in the fourth semester of education);
    • for the next two years, 57% of the professor's salary - after the month in which the midterm evaluation was carried out;
    • a doctoral student who has a certificate of disability, a certificate on the degree of disability or a decision referred to in Article 5 and Article 62 of the Act of August 27, 1997 on vocational and social rehabilitation and employment of people with disabilities, receives a doctoral scholarship in the amount that is increased by 30%.
  2. A doctoral scholarship within a grant may be higher. From the perspective of the regulations in force at the UR Doctoral School, there is no upper limit. Such boundaries are set, for example, by the NCN.
  3. The doctoral student will receive a scholarship paid by the university only after he/she has signed a scholarship contract, which must be preceded by a general contract for financing (between the funder of the grant and the university) and recruitment for the grant. For this reason, it is worth planning recruitment in advance so that the doctoral student can get a scholarship from the first month. The scholarship is paid "in arrears", i.e. on the last day of the month.
  4. Grant contract template – the contract may vary in details depending on the competition.

 

Education of doctoral students who complete their project as part of a grant

Doctoral students recruited through a grant become full-fledged doctoral students at the UR Doctoral School with all their rights and obligations. They follow the same educational program as other doctoral students. They are obliged to participate in didactic classes and implement an individual research plan.