Fees and deadlines
Deadlines:
Presentation Abstracts deadline: May 15, 2025
Notification of acceptance: individually to each submitting author, within three weeks following the submission
End of Early Bird Registration: December 15, 2024
End of standard Registration: May 15, 2025
End of the late Registration for passive (no presentation) participants: August 10, 2025
The Conference events: September 16-18, 2025
Post-conference publications abstracts deadline: February 28, 2025
Fee payment: see underneath
Fees:
The registration fee included the access to the conference, the coffee-breaks, the buffet-lunches, the field excursion, and the peasant treat evening.
Regular
- Early bird registration from the present day until December 30, 2024: € 250.00 inc. VAT
- Standard registration from January 2, 2025 to May 30, 2025: € 300.00 inc. VAT
- Late registration from June 01, 2025 to August 10, 2025: € 400.00 inc. VAT
Student
- Early bird registration from the present day until December 30, 2024: € 180.00 inc. VAT
- Standard registration from January 2, 2025 to May 30, 2025: € 220.00 inc. VAT
- Late registration from June 01, 2025 to August 10, 2025: € 300.00 inc. VAT
Accompanying person:
The accompanying ticket includes all the social events but no access to the conference and breaks or lunches.
Cancellation policy:
- If a registrant is unable to attend an event for any reason, his/her registration can be transferred to someone else from the same organization, subject to the organizer’s
- Where the registrant is unable to attend, and is not in a position to transfer his/her place to another person, then the following refund arrangements apply:
- Registrations cancelled more than 60 days before the event: 75% refund of registration
- Registrations cancelled less than 60 but more than 30 days before the event: 50% refund of the registration
- Registrations cancelled less than 30 days before the event: not eligible for
Participants who are obliged to cancel because of a failed visa application will be refunded the registration fees paid, after deduction of the €70.00 administration charge per participant.
Notification must be received by us in writing (email) not later than 10 (ten) working days before the conference starts* for refunds to be eligible. Cancellations received after this cut-off time will not be eligible for refund. (*Saturday and Sunday do not count as working days)
The way of refunding:
For payments received by credit or debit cards, the same credit/debit card will be refunded (within 2 months of the payment only).
For all other payments, a bank transfer will be made to the payee named on the card.
Please note: for payments received from outside Poland by bank transfer, the refund will be made by bank transfer – all bank charges payable by the recipient.